OKR x SCRUM Workflow

Understanding the OKR Barcamp

• The OKR Barcamp is a team event (designed for a max. of 12 people) where the groundwork for the next three months is laid out, making it a crucial phase in our OKR cycle.
• In this event, every team member presents the Objectives and Key Results (OKRs) they've prepared between the OKR Briefing and the Barcamp.
• The purpose of the Barcamp is to agree on Objectives that will guide us in which direction we want to develop the company in the next quarter.
• Following this, we collectively decide on the Key Results that we want to achieve, which will serve to measure our progress towards the realization of the Objectives.
• Every Key Result gets a dedicated Owner who is responsible for its achievement, manages User Stories in the backlog and sprints, and ensures they meet their Definition of Done.
• When it comes to choosing our OKRs, there are several guiding principles or "Hygiene Factors":
  • OKRs are defined by consensus.
  • There's a maximum of four Objectives per quarter.
  • A maximum of five Key Results per Objective.
  • Unachieved Key Results continue into the next OKR quarter if they are still important.

Executing the OKR Barcamp - max. 8h

1. Pitching & Assigning Prepared Objectives

• Team members present their individually or team-prepared Objectives to the entire team using sticky notes, keeping each presentation within a time limit of 7 minutes.
• Similar Objectives are arranged side by side, identical ones underneath each other, to cluster common objectives.
• Post-presentation, a 10-minute Q&A session takes place for clarifications and objective-challenging, influencing the upcoming voting decision. Key challenge criteria include:
  • Prioritization: Do we choose the right time to pursue the objective?
  • Impact: What's the potential impact on our company?
  • Feasibility: Is the objective achievable by the end of the quarter?

2. Voting for Objective Clusters

• Each team member has a fixed number of votes to choose what they perceive as the most important goals for the upcoming quarter.

• Rules:

  • Voting is conducted without discussion.
  • Votes are for clusters, not individual Objectives.
  • Votes for clusters containing personal Objectives are allowed.
  • Multiple votes for a single cluster are allowed.

  <aside> 💡 If the allocation of votes per team member is unclear, grant each team member an amount equal to 50% of the total available objective clusters.

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• Goal: At the end of the voting, a maximum of 4 objective clusters are selected. These clusters with the most votes become the goals we aim to achieve by the quarter's end.

3. Phrasing Cluster Objectives

• An overarching Objective that comes closest to this intention is formulated for each cluster or chosen from the existing cluster and noted beneath it.

<aside> 💡 No need to have a long discussion to choose the perfect formulation. The focus is to encapsulate the goals of the cluster effectively. Fine-tuning the objective can be done after the barcamp if needed.

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